Admin an d Human Resources Officer

Position Summary:
The Admin and Human Resources Officer will work under the direction of the Operations Manager. S/he will perform a variety of administrative and office support duties. The position requires knowledge of organizational and departmental policies and procedures to communicate information involving programs, functions, and services. S/he will also provide HR support functions across recruitment, induction, remuneration, performance management, employment relations, HR policy and procedures, learning and development and office operations.

Key Responsibilities:
Administrative Support:
? Serves as the primary point of contact for input from internal and external contacts.
? Coordinates team meetings, secures facilities, prepares agenda, coordinates speakers, records
meeting notes, etc.
? Ensures that communications are promptly and accurately dispatched.
? Responds to staff requests for administrative support as needed.
? Provides program staff with logistical arrangements for their business travel, including transportation and accommodation during their field trips, and assists them with submission of electronic EA when and if needed, and be responsible for logistical arrangements such as travel transportation and accommodation.
? Ensures stable operation of office equipment and internet access through effective communication and coordination with IT professionals and relevant service providers if needed.
? Sets up and maintains files, prepares reports, presentations, and graphics, provides employees with office supplies.
? Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
? Handles confidential and non-routine information and explains policies when necessary.
? Designs and produces general correspondences, memos, charts, tables, graphs, business plans, etc.
? Proofreads copy for spelling, grammar, and layout, making appropriate changes.
? Schedules and arranges meetings and conferences for management.
? Assists with coordination of meetings, facilities planning, and logistics required.
? Procures office supplies Ｏn a regular basis to meet the needs of the program and office operation.
? Coordinates invoicing, and payment for third party suppliers and vendors.
? Enforces and adheres to organization policies and procedures including corporate guidelines and best practices.
? Assists Operation Manager with drafting and preparation of documents for submission to the
provincial government departments as per their specific requirements. Provides support to handle the procedure of annual organizational audit, and prepares updates or modification as require for registration of INGOs in Yunnan to ensure the legal presence of the organization.